Admin & Resources - TEST, DO NOT PUBLISH

Conference Secretarial Returns (please scroll down for DC & CC Secretarial Return Guidance):

The Secretarial Return is used to capture the data relating to your Conference activity during any given financial year 1st April to 31st March.

You should by now be collating data for the period 1st April 2025 to 31st March 2026. This data can be fully submitted from 1st April 2026.

In order to collate the information from our 900+ Conferences, we ask that you complete your Secretarial Return online where possible, so all the information can be collated easily. For those Conferences that are unable to complete their return online, you can use the template which is available below.

The Secretarial Return is a vital administrative tool as it enables us to ensure compliance with our statuary obligations such as the production of the SVP Annual Report and Accounts, Insurance provision for Members, Safeguarding (DBS) and Data Protection. We also use the data for applications to secure grants for the Society which are essential to ensure financial sustainability of the services we offer to those in need.

Conference Secretarial Return Guidance:

Click here for Conference Secretarial Return Guidance.

To access the online version of the return, please select Secretarial Return from the grey menu on the left and then select Conference Secretarial Return.

If you prefer to complete a hard copy, a template can be requested by emailing Giulia Fabbracotti on GiuliaF@svp.org.uk. 

District and Central Council Secretarial Returns Guidance:

DISTRICT COUNCILS - 

Click here for the District Council Secretarial Return Guidance

CENTRAL COUNCILS - 

Click here for the Central Council Secretarial Return Guidance 

Reviewing and updating Conference Members' details:

Click here for guidance on how to update a Member's details online. This guidance is for Conferences only and not District or Central Councils

Forms you many need:

Click here for notification of new Member form 

Click here for notification of changes to existing Member form 

These documents can also be downloaded from the Member's Guidance and Policies tab on the left-hand menu. Just type the word 'Notification' in the search bar and click the search icon, scroll to find the relevant document.

Alternatively, you can email Giulia on GiuliaF@svp.org.uk to request copies.